Description
The Role
We are looking for an experienced administration supervisor to oversee our office operations and
administrative activities for the company. In this role, you will help to enable Scale’s next phase of
growth by developing processes and building infrastructure across a variety of back office areas
including - Executive Support, Facilities, IT, Finance and Human Resources to help enable our next
phase of growth. This role will report to our CEO and will be based in our Ridgewood, New Jersey
office. Key responsibilities will include:
Administration
• Effectively manage the CEO’s calendar and time
• Ensure meetings run efficiently by developing or coordinating materials as needed
• Develop presentations and maintain spreadsheets
• Handle communication as needed over the phone, email and face-to-face with customers,
vendors, partners, and job candidates to ensure they have the best possible experience with
Scale Coordinating the All-Hands meeting to support material creation and follow-up
• Plan and execute company events including holiday party, offsites, etc
• Act as a hub for information distribution and questions that arise across the office
• Manage office mail and phone line
• Run quarterly reviews with vendors who provide key outsourced services (IT, Finance, and HR)
to ensure SLAs are being met
Facilities
• Day-to-day facilities operations including supervise the maintenance and alteration of office
areas and equipment such as the layout, arrangement, and housekeeping of office facilities
• Purchase office supplies, furniture, office equipment, etc. for the entire staff.
• Purchase and maintain office equipment
• Manage vendors and coordinate with building representatives as needed
• Responsible for any office relocation efforts including search, build out, and move.
IT
• Manage the day-to-day relationship with our IT vendor and ensure a seamless experience for
employees
• Manage and maintain equipment inventory
• Manage the on-boarding and off-boarding of employees from an IT perspective
• Order accessories for employees
Finance and Human Resources
• Work with the controller and our outsourced accounting provider to ensure all bills are paid in
a timely manner
• Managing the administrative on-boarding and off-boarding of employees including swag,
employee handbook overview, employment documents, I9, and communicating key policies
and procedures
• Coordinating logistics for culture events (lunch-and-learn, happy hours etc) to drive
attendance
Requirements
The Ideal Candidate
This is a great opportunity to have a long-term impact on a fast paced, private equity backed
growth business. Some of the core virtues embraced by Scale’s employees include:
Do the Right Thing
Act Like An Owner
Hustle
Demand Results
Go Together
Evolve or Disappear
For you to be successful in the role, you should have:
• Have 5 years of experience in operations support, executive support, finance, or
administration management
• Have the ability to work in a dynamic, real time and fast paced work environment
• Be comfortable working and figuring out what to do when things are ambiguous
• Have a passion for solving problems, developing simple processes, and taking on new
challenges
• Prioritize and balance competing demands
• Connect dots and stay focused on the big picture
• Be able to handle a large volume of tasks with enthusiasm and a positive attitude
• Have excellent attention-to-detail
• Have the ability to maintain strict confidentiality and establish trust and credibility
• Take the initiative to ensure things get done in a timely manner
• Have strong Microsoft Office / G-Suite skills
• Previous supervisory experience a plus
• Have a Bachelor’s degree or equivalent work experience
Benefits
We help you and your family stay healthy with extensive medical benefit options and coverage, we offer a competitive compensation package and 401k matching, and our time off policy encourages employees to replenish their energy when they need it.
Apply Now
